💡 If you come across a docx format we don’t support reach out to support@coloop.ai and we’ll add this in.

  • In order to achieve high accuracy CoLoop needs to be able to distinguish between Moderators and Participants
  • These labels are used to help CoLoop understand whether to use the text segment as context or quotable evidence

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How to format a file to go into CoLoop

If you’re transcript format is not supported you may need to edit it slightly to work with CoLoop. Any transcript uploaded to CoLoop must

  1. Contain labelled speakers
  2. Contain one interview per file

Speaker labels must be unique before being uploaded.

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Examples of formats we support

Moderator:
Hi! There welcome to the interview.

Participant 1:
Hello -- thanks for having me!
Moderator: Hi! There welcome to the interview.

Participant 1: Hello -- thanks for having me!
M: Hi! There welcome to the interview.
R: Hello -- thanks for having me!
Moderator (00:00:11 - 00:00:30)
Hi! There welcome to the interview.

Amelia (00:00:31 - 00:00:55)
Hello -- thanks for having me!

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Formats we don’t support (yet!)

if you’re files are in a format we don’t support yet you should convert them to one of the formats above. Below are some useful tips for doing this efficiently.

Using CTRL+F and Replace

You can open DOCX transcripts in Word and use the find and replace feature to edit them quickly to match out formatting guides (details on this here)

Working with Forsta Transcripts Most Forsta transcripts will work direcrtly in CoLoop. In some cases they may contain multiple timestamps in each line.

We are working on adding support for these. In the meantime the tool below will convert transcripts locally to a CoLoop compatible format.

Working with Discuss IO Transcripts

We are working on adding support for these. In the meantime the tool below will convert transcripts locally to a CoLoop compatible format.

Transcripts with bold-non-bold formatting

Some transcript providers will highlight moderator text by marking it in bold. This is challenging to edit efficiently to match out format. We have created the tool below to convert these to a CoLoop compatible format.

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Overriding the formatting rules

💡 You must make sure the labels exactly match the ones shown below.

If you’re still experiencing issues processing docx transcripts as a final resort you can also fully override the formatting guides and force CoLoop to recognise specific lines as participant or moderator labels.

In order to do this follow the steps below:

  1. Prepend all participant names with CoLoop::P
  2. Prepend all moderator names with CoLoop::R
  3. Speaker labels must be on a new line preceding the text segment they apply to

Example 1

Below is an example of the original transcript and the edited transcript. When doing this you must make sure:

  1. The text matches up exactly, it is case sensitive so you must prepend speakers with CoLoop::P or CoLoop::R accordingly
  2. When doing your find and replace you look for a text string that does not appear in the middle of a text segment. Typically the easiest way to do this is to ensure you are finding examples of names which come after a newline
  3. Newline characters can be captured in MS Word by using the ^p wildcard (more details here)

Original Transcript

Moderator
All right, well, let's go ahead and get started. So, my first question, amelia, I'll start with you on this one. Each of you is here because you said that this election, you voted for the very first time. And so I want to hear from each of you. Why did you decide to vote? Why participate in this election? So, Amelia, we'll start with you first.

Amelia
St sure. So, the last election, I was 19, so I was able to vote, but I didn't feel that I was educated enough on who to vote for to make a correct decision, and I didn't want to follow through with that. Now, this election, I'm a little bit older, and I think I have formed enough of an opinion to feel confident in my vote.

Moderator
Great. How about Dylan C. You say you voted for the first time in this election. Tell me a little bit about why you decided to participate this time.

Dylan C.
Yeah, so last election, I was 17, so I was not able to vote, and now I'm 21, so basically it was my first time being able to, and, yeah, kind of like the same thing Amelia said. I just felt like I was able to form enough of my own opinion to be able to voice it.

Final Transcript

CoLoop::R Moderator
All right, well, let's go ahead and get started. So, my first question, amelia, I'll start with you on this one. Each of you is here because you said that this election, you voted for the very first time. And so I want to hear from each of you. Why did you decide to vote? Why participate in this election? So, Amelia, we'll start with you first.

CoLoop::P Amelia
St sure. So, the last election, I was 19, so I was able to vote, but I didn't feel that I was educated enough on who to vote for to make a correct decision, and I didn't want to follow through with that. Now, this election, I'm a little bit older, and I think I have formed enough of an opinion to feel confident in my vote.

CoLoop::R Moderator
Great. How about Dylan C. You say you voted for the first time in this election. Tell me a little bit about why you decided to participate this time.

CoLoop::P Dylan C.
Yeah, so last election, I was 17, so I was not able to vote, and now I'm 21, so basically it was my first time being able to, and, yeah, kind of like the same thing Amelia said. I just felt like I was able to form enough of my own opinion to be able to voice it.